Job
Opportunities
PRODUCTION & PROJECT COORDINATOR
Overview
This role will book and administrate Riding Lights productions and projects, liaising with venues and accommodation hosts working alongside the executive and creative teams to ensure successful delivery of Riding Lights productions and projects. Directed by the Executive Director, you will be responsible for finding hosts, venues and managing the general administration of Riding Lights productions and projects. You will work to the company’s ethics and values, as defined by the Board and Executive ofRiding Lights and maintain the company’s reputation in a public facing role. You will manage the tour in a cohesive way to achieve marketing, booking and advertising goals. You will work within any defined parameters for external communications set by the Management. You should have excellent communication skills and organisational ability. Ultimately, you should be able to manage multiple projects simultaneously from start to finish, working as part of a small and busy team in the Riding Lights office aiming to ensure high levels of satisfaction and confidence from venue organisers.
Role
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To effectively and efficiently market Riding Lights tours within the given time-scale to potential venues
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To communicate clearly and confidently to potential venue organisers
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To continue regular communication with venue organisers once the shows are booked, overseeing the organisation of performances and ensuring venues are properly informed and supported
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To organise tour schedules that are both coherent and manageable
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To maintain contact with members of the touring company before the schedule as appropriate, keeping them informed and responding to any queries
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To support the touring company, ensuring prompt delivery of information to them and maintaining good contact during rehearsals and touring
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To ensure the prompt generation of publicity for touring venues and to provide support to those venues in promoting their shows
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To maintain excellent records and ensure that databases are kept up to date
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To collaborate with marketing, box office and digital communications, staff.
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To participate fully in the life of the Company and act as an ambassador for all its work.
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Where relevant, to work as a team member beyond the confines of the above job description, particularly in respect of all the company’s work
Person Specification
Previous experience of theatre tour management is not required, however a practical understanding of a touring theatre model and a sympathetic attitude to the company’s core beliefs and ethos is essential.
Essential skills
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Excellent communication skills
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Excellent organisation skills
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Close attention to detail
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hosts and organisersAbility to maintain enthusiastic, informative and consistent communication with venue
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Ability to prioritise tasks in relation to the company’s calendar and tour project plan
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Excellent general IT skills
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Ability to learn and use office systems (Word, Excel, Jotform, Indesign etc.)
Personal qualities
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Sympathetic to the core values and beliefs of Riding Lights
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Positive, can-do attitude to all areas of work
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A positive attitude towards collaboration
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An acceptance of direction and criticism as a potential means of improving quality
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Enjoyment of and natural affinity for tour management
Other Details
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Contract term: the role is offered as a full-time contract to Summer 2025, with the potential to extend.
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Salary: £21,840.00 (Pay review annually in April)
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Hours: 35 hours a week, or 5 days, worked across a working week (Monday - Friday)
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Holiday: 30 days per annum, plus public holidays
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Reporting to: Executive Director
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Reporting to this role: N/A
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We are open to discussion on flexible arrangements, including but not limited to job share, hybrid working, and reduced hours pro rata.
To apply for this position, please email a CV and covering letter to rachel.sanders@rltc.org by Sunday 15th September.
Interviews will take place week beginning 23 rd September.